Capital Europe Consultants , offers flexible range of event management solutions, in each case tailoring from the list below a package that best meets the needs of our clients. Our dedicated international staff is fluent in several languages, with international work experience and trusted local partners in countries of our geographical expertise.
Advice on all aspects of event preparation, from logistical planning to event communication, administration and financial evaluation.
Event Evaluation, Budgeting and Reporting
Preparation of detailed event financial forecasts and evaluations, as well as post-event reporting and analysis, reflecting guidelines established together with our clients.
Full administrative support for all aspects of the event, including communication with delegates, visa services and reimbursement of travel costs. Also, production of all relevant documentation.
Coordination of all travel arrangements for delegates, from confirming and booking air tickets to arranging airport transfers and all other forms of transportation, in compliance with the travel policy of the client organisation.
Contract Negotiation with Local Service Providers
According to client needs, we select and book reputable service providers, ranging from conference venues, accommodation and catering to interpretation and translation services and appropriate audio-visual and simultaneous interpretation equipment. Additionally, we use our knowledge and expertise to negotiate cost-competitive contracts.
Agenda Writing and Speaker Invitation
In close collaboration with clients, we provide full agenda writing services, including research of conference topics, industry expert interviews and speaker invitation services.
Production of Marketing Material
Full marketing services, including production of high quality print materials, delegate badges and packs, signage and banners.
On-site Event Management
Provision of full on-site management services, ensuring that all client requirements are met for the duration of the event.
Post Event Reconciliation
Post event accounting, report and analysis and recommendations.